Smarter printing practices begin on campus this July

Image of shredded paper

We used over 7 million pieces of paper and spent hundreds of thousands of dollars in printing in 2011-12.

Inkjet printers will soon be a thing of the past at Bellevue College. In fact, beginning Monday July 2, Information Resources (IR) will no longer approve any purchase requests for Inkjet printers. For the past year we’ve worked with the BC Environmental Advisory Committee to find ways to make a significant cut in costs, energy consumption, and use of paper in campus printing. We looked at college and student budgets and found that in 2011-12, we printed over 7 million pages and spent hundreds of thousands of dollars.  To prepare for the anticipated change starting this July, IR had already begun restricting purchases of inkjet printers earlier this year.

What’s changing

We know we can’t eliminate printing entirely. But we can make some significant changes in how we print.  For employees, the new practice we’ll be promoting will be for you to print using a nearby networked printer.  In some locations, printers will allow you to use issued print job hold and release codes as needed to protect privacy.  If you still use an Inkjet, or you’re currently not using a networked printer, we will be encouraging you to initiate making this move to using a networked printer when you can.  And there’s more. Read on.

  • Network printers will print differently – Network printers will be configured to print duplex (doubled sided) prints by default. Individual users may still print single-sided print jobs by selecting this option in individual print jobs. Look for a new article in our Technology Knowledge Base soon which provides you with steps.
  • No more Inkjets supported – The college will no longer support Inkjet printers or ink purchases, and these purchases will no longer be approved through other means with college funds.  Inkjet printers and ink are very costly and perform poorly in an institutional setting requiring technical support.
  • Purchases for desktop printers now require approval – Purchase for a desktop printer (non-inkjet) will be restricted to special approval by President’s Staff.
  • New paper tracking software, PaperCut now in use – First used successfully as a tool for students in labs and classrooms last winter quarter, PaperCut is new software now being deployed to all college computers. PaperCut is designed to help you see the amount of paper you’ve printed over a span of time.

Other ways you can help the cause

  • Include student printing guidelines in your syllabus.
  • Provide a method to submit assignments electronically or if you or your students are planning to print materials, encourage double sided printing.
  • Avoid requiring students to turn in an assignment on singled sided paper.
  • Consider if you or your students require a printed copy or if an electronic copy will suffice.
  • Use print services and request duplex printing.
  • Consider electronic evaluations rather than the labor intensive paper version.
  • Encourage the use of discounted Netbook rentals from the BC Bookstore.
  • Read more tips on reducing paper.
  • Request to move to a networked printer – submit a Request Center ticket for assistance and an IR technician will follow up with you.

Support for the change

President’s Staff has fully supported the changes so we can reduce costs, make progress towards our state target of 30% reduction in printing, and reduce waste and energy consumption.  President’s Staff is taking the lead in this campus-wide effort to reduce printing waste by switching away from desktop printers to group printers in their offices.

 


  Published: September 11, 2012  |  Tags: , ,  


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